The Accounts Payable Specialist will be responsible for the timely and accurate payment of invoices, acting as a liaison between cross-functional departments and vendors to address payables related activities according to established policies and procedures.

Essential Functions:

• Ensure invoices are entered timely, accurately and are paid in accordance with vendor negotiated terms
• Perform a three-way match of invoices, receiving paperwork, and purchase orders
• Process non-PO invoices by verifying receipts, supporting documentation, G/L coding, and appropriate approvals in accordance with established delegation of authority matrix
• Maintain accounting records by filing and indexing invoices
• Assist with reconciling vendor statements and resolve accounts payable issues with vendors
• Assist in negotiating terms on COD/prepaid vendors
• Prepare documentation for wire payments
• Assist in the conversion and verification process of vendor ACH
• Complete monthly consignment payments
• Reconcile vendor statements and research/resolve any payment discrepancies
• Develop and maintain positive working relationships with internal customers and vendors
• Assist in month end AP accruals, clearing account reconciliations, and intercompany payables
• Timely respond to account payable related inquires

• Assist in providing necessary documentation during annual audits
• Administrate the T&E application, review and process employee expense reports
• Facilitate the reconciliation of departmental Pcard expense reports
• Review and approve office supply orders
• Support General Accounting Team as needed
• Perform other assigned tasks by Financial Operations Manager and Controller

Qualifications:

• Associates degree in Accounting or Business Administration and a minimum 2-year relevant experience in similar role OR 4 years of experience in lieu of degree
• High degree of attention to quality
• Ability to prioritize and work in a fast-paced, high volume work environment
• Ability to problem solve and make decisions
• Team player
• Proactive, can-do attitude with strong time management and organizational skills
• Able to see and understand “the big picture”
• Strong analytical capabilities including familiarity with Excel report creation and maintenance
• Autonomous, pro-active, and results focused
• Ability to work cohesively within a multi-disciplinary team and collaboratively cross-departmentally
• Business acumen
• Flexibility to work non-standard hours to meet critical deadlines
• Strong written and verbal communication skills
• Able to thrive in a rapidly changing environment while maintaining priorities and meeting deadlines
• Automation experience a plus
• Quantum and Concur experience a plus

Working Conditions:

• Regularly spend long hours sitting and using office equipment and computers.
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer.

• Flexibility to work non-standard hours to meet critical deadlines.

Travel:

Some travel may be required

Language:

Ability to read, write, speak and understand English.

Location:   Arizona